Your documents processed automatically
Elvy Document Archiving
Documents, every organization has them. Those documents that all need to be kept carefully. Think of CMR documents, quotes, packing slips, bills of lading or other documents.
With Elvy you archive documents efficiently and carefully in your ERP system, for example in Wholesale or in SAP Business One. Your documents are automatically linked to your order, assignment or customer and can always be found quickly.
Three Benefits of Document Archiving
Saves time
Why retype data yourself when Elvy can also automatically recognize it for you? Elvy reads the document, recognizes the data and suggests how to digitally archive the document. With full recognition, this can even be done fully automatically. So you experience a huge time savings!
Easy retrieval
Fine, such a digital archive in which documents are stored securely. But we also think it's important that you can find digital documents easily. That is why you can search for documents based on fixed values, such as company name and date, but also on the content of the document. Saves a lot of time and frustration.
Linked with your ERP
Elvy is interfaced with Wholesale or SAP Business One. As a result, archived documents can be stored real-time in your ERP system. So: the order documents to the relevant order, delivery documents to the relevant delivery. Making process information more accessible than ever!
Optimize internal processes with Elvy Document Archiving
Curious about the added value of this digital archive system for your organization? Then get in touch with us.
Video
Webinar Elvy Document Archiving
In this webinar, we will demonstrate the features and benefits of Elvy Document Archiving.
By the end of the webinar, you'll have a clear understanding of how to use Elvy to build a digital archive.
Functionalities
Archiving documents digitally goes a lot easier and faster with Elvy. Elvy does the work for you. One fixed amount for an unlimited number and type of documents!
Retrieval of documents
Do you receive a lot of documents from external parties, such as packing slips, bills of lading or agreements? Elvy easily reads these from your mailbox.
But even if you receive paper documents, Elvy can retrieve these physical documents from a local file location on your network. In addition, Elvy reads databases automatically, or you can use our Upload Portal.
Automatic recognition of certain data
As soon as the digital documents arrive in Elvy, automatic recognition can be started.
In advance, together we create a profile per document type, which specifies which data Elvy should recognize per document type. This can be, for example, a relation name, but also certain codes on the documents. Just what you want.
Ability to add workflow
You may not want everything in your organization to be archived haphazardly. In Elvy Document Archiving, it is possible to first approve the document before it is archived.
You can file digital documents at different levels. In addition, you can add notes and attachments and all actions are recorded in an audit trail.
Archived in Elvy and in your ERP application
By default, all documents are archived in Elvy.
Do you want certain packing slips or other documents to be stored in your ERP application? That too is possible with Elvy through its real-time integration with your software.
This allows you to retrieve certain digital documents through multiple channels.
Search back by content of document
Sometimes it happens that you have ordered an item in the past, for which you don't remember the company details.
Since Elvy ocr't the entire document, you can also search on the content of the document. This way, you can always find the document.
Download the case study
Do you process packing slips, quotes, shipping documents, files and more? Find out how you can use Elvy Document Archiving to set up a digital archive!
In this case study, we'll take you through the features and benefits of Elvy Document Archiving.
Deepening
Blogs about Elvy
Optimize internal processes with Elvy Document Archiving
Curious about the added value of this digital archive system for your organization? Then get in touch with us.